2014 Homecoming Minutes Minutes

Call to order the 2014 Homecoming meeting of Theta Chi of Penn State—5:40pm on Sept. 27, 2014

Introduction of officers, alumni and undergraduates

Reading & Approval of Minutes from 2014 Founder’s Day Corporation Meeting - Waived

Alumni Reports

1. President’s Report – given by Jeff Damcott

Dave apologizes for not being here as he is at a wedding
We are continuing to work on a housing contract plan to help set the rates for future semesters
We have been included in an e-mail discussion about options for ensuring the highest house occupancy numbers. We are not the only fraternity encountering lower numbers of in-house brothers than is wanted. Our own faculty adviser has provided input to this discussion.
Upcoming Calendar

2. Treasurer’s Report – Chris Burke (Download Report)

Financial Report—Discussed the budget numbers needed to run the house, the out of house brother fees and the billing software changes that may have caused minor issues
Numbers/Brothers in the House—Currently 28 had anticipated 31 but 2 did not move in due to personal reasons and one graduated and transferred to Texas A&M to finish a second degree Spring numbers are anticipated at 25 to 26 with graduation and student teaching.

Undergraduate Reports

3. President – Jeb Biernat (Download Report)

Target of 15 new members in spring class
Kicks is still with AZD looking to raise $1000+
Discussion about out of house fees and cost to join the fraternity. We have been included in an e-mail discussion about options for ensuring the highest house occupancy numbers. We are not the only fraternity encountering lower numbers of in-house brothers than is wanted. Our own faculty adviser has provided input to this discussion.
Also switching Flicks to GI Theta Chi in the spring to align with OX National philanthropy to support the USO will be like a 5K obstacle course run

4. Treasurer – Sam Kulp (Download Report)

5. Misc

6. Old Business

7. New Business

Future Renovation Projects – Jeff Damcott—Will be working as a board to review our finances from the capital campaign to set a plan to move forward on the house condition review performed by Br. Schrader
Just received quote for the bar floor to replace the asbestos floor that was removed.
Made repairs to kitchen floor to try and extend the life for a few more years.
Ask for the actives input if there are any major infrastructure issues that are becoming larger concerns
Sam Kulp brought up the possibility of looking at the 100th anniversary as a target to a new capital campaign as he and other classmates his age will be into their careers and in a better position to help
Announced the need for nomination for the alumni board for next years elections. Looking for some of the newer graduates and those interested to start thinking about service. There are going to be a few current members not seeking reelection.

8. For the Good

9. Adjourn: “It is to thee Dear Old Theta Chi”----6:26pm